Privacy Policy

Introduction

Scandipath s.r.o. ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website scandipath.biz or use our services.

We are the data controller for the personal data we collect and process about you. Our registered office is located at Waldstraße 113, 45123 Essen, North Rhine-Westphalia, Germany. Registration Number: 47304519.

Data Collection

We collect various types of information to provide and improve our services. The data we collect includes:

Personal Information

When you contact us or use our services, we may collect personal information such as your name, email address, phone number, company name, and job title. This information is collected when you fill out contact forms, request consultations, or communicate with us directly.

Technical Information

We automatically collect certain technical information when you visit our website, including your IP address, browser type, device information, operating system, and pages visited. This data collection helps us understand how visitors interact with our website and improve user experience.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance functionality and analyze website usage. You can manage your cookie preferences through our cookie consent banner. For detailed information about our use of cookies, please see our Cookie Policy.

How We Use Your Information

We use the information we collect for various purposes, including how we use your information to provide and improve our services:

• Responding to your inquiries and providing customer support
• Delivering our automation and technology services
• Communicating with you about our services, updates, and relevant information
• Improving our website functionality and user experience
• Analyzing website usage and performance through analytics tools
• Complying with legal obligations and protecting our legitimate interests
• Marketing our services to existing and potential clients (with appropriate consent)

The legal basis for processing your personal data includes consent, contractual necessity, legitimate interests, and legal compliance as required under GDPR.

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

Our website uses the following types of cookies:

• Necessary cookies: Essential for website functionality and security
• Analytics cookies: Help us understand how visitors use our website
• Functional cookies: Remember your preferences and settings
• Marketing cookies: Used for advertising and remarketing purposes

For more detailed information about our cookie usage, please refer to our Cookie Policy.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With trusted service providers who assist us in operating our website and conducting our business
• When required by law or to protect our rights, property, or safety
• In connection with a business transaction, such as a merger or acquisition
• With your explicit consent for specific purposes

Any third parties we work with are required to maintain appropriate security measures and use your information only as directed by us.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Our data retention periods are based on business needs and legal requirements:

• Contact form submissions: 3 years from last contact
• Client project data: 7 years after project completion
• Website analytics data: 26 months maximum
• Marketing communications: Until you unsubscribe or withdraw consent

When we no longer need your personal information, we will securely delete or anonymize it in accordance with our data retention policies.

Your Rights

Under applicable data protection laws, including GDPR, you have several rights regarding your personal information:

• Right of access: Request copies of your personal data
• Right to rectification: Request correction of inaccurate or incomplete data
• Right to erasure: Request deletion of your personal data in certain circumstances
• Right to restrict processing: Request limitation of how we use your data
• Right to data portability: Request transfer of your data to another organization
• Right to object: Object to certain types of processing, including direct marketing
• Right to withdraw consent: Withdraw your consent at any time where processing is based on consent

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within 30 days.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Employee training on data protection practices
• Secure backup and recovery procedures

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but continuously work to improve our security measures.

International Data Transfers

Your personal information may be transferred to and processed in countries other than your country of residence. When we transfer data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:

• European Commission adequacy decisions
• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules or certification schemes
• Your explicit consent for specific transfers

Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Information

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

You also have the right to lodge a complaint with a supervisory authority if you believe we have not complied with applicable data protection laws.